Office 365 FAQs

 

The following are frequently asked questions regarding UNL's migration to Microsoft Office 365 for Faculty/Staff email and calendaring. Please contact the Computer Help Center for assistance.

Office 365 Resources

 

For additional answers, go to the UNL Knowledge Base and select "Office 365" from the drop-down category

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What is Microsoft Office 365?
Office 365 is a cloud-based set of products including desktop applications (Microsoft Office suite) and server products (including Exchange e-mail, SharePoint collaboration, and Lync instant messaging).  For now, only the Exchange e-mail and Lync instant messaging will be implemented at UNL.

What does "cloud-based" and "in the cloud" mean?
Cloud computing, or being "in the cloud," means that a third-party (in this case, Microsoft) provides the applications via the Internet and stores the data on their servers.

Is my information safe "in the cloud"?
Multiple copies of your data are stored for redundancy purposes.  The data is encrypted when accessed from the server.  The end result is an online service that has the equivalent reliability and security as an on-campus server.

How will I access Office 365 e-mail, calendar, and contacts?
Office 365 is accessible through your web browser or via recent Microsoft Outlook clients.  Third-party clients such as Mac Mail and Thunderbird can use IMAP to receive e-mail. However, other functions, such as calendaring and global address book, will not work.

 

About Office 365

Which is preferred... using Microsoft Outlook or 365 Web client?
This will depend on the needs of the individual user.  Outlook and the web client both offer a rich user experience, and have better functionality than the Lotus Notes local and web clients.

Where can I upgrade my computer software?

For Departmental purchases: http://procurement.unl.edu/software-purchasing-at-unl
For personal purchases: http://marketplace.unl.edu/computershop/software/microsoft

How much storage space is available in Office 365?
50GB is the total mail file size limit.

5GB for shared accounts.

What kind of archive system does Office 365 have?
Office 365 does not have archiving on the server- allows 50GB mail files.

Is a different password required to open the email account in Outlook and/or the Office 365 web client?
No, unless you're using a different password than AD for notes username and password.

When sending an attachment, does the file size increase?
Yes, attaching a file will increase the size of the message.  Messages are limited to 25 MB, including the message text and the sum of all attachments.  Files can expand by up to 30% when sent.  We recommend using Box or Filesender when sharing large files.

Can you run two email accounts at the same time in either Outlook or Office 365 Web?
Yes, in Outlook, multiple accounts can easily be setup and they can be accessed simultaneously.  In Office 365 Web, there is a link provided to open another Office 365 account that you have access to, such as a departmental account.

What operating systems, Office versions, and web browsers are supported?
Your computer must meet the folowing system requirements (Microsoft)

Will we be able to share/delegate calendar viewing in Office 365?
Yes

Will room reservations/scheduling be available in Office 365?
Yes.  Room accounts can be requested using this form.


MAIL

Will it be easy to set a rule to forward emails to other email systems (Gmail, Hotmail, etc.)?
Yes

What will the off-campus email sender see if they try to send an attachment >25MB?
Many off campus email systems have message size limits lower than 25 MB.  If we receive a message larger than 25 MB, Office 365 will generate a bounce-back message to the sender stating the message exceeds our size limit.

Does Office 365 support CalDEV?
The native mac mail and calendar apps will work for Office 365 if the OS X version is 10.6 or higher.

Does Office 365 or Outlook block certain file types?

The following file types are blocked by Outlook and/or the Office 365 servers.  Files using any of these extensions cannot be attached to messages in Outlook because of the potential for introducing a virus into your computer.  If you need to send files with any of these extensions, we recommend using Box or Filesender:
.ade .adp .app .asp .asx .bas .bat .cer .chm .cmd .com .cpl .crt .csh .dcr .der .dir .exe .fxp .gadget .hlp .hta .htc .htm .html .inf .ins .isp .its .js .jse .ksh .lnk .mad .maf .mag .mam .maq .mar .mas .mat .mau .mav .maw .mda .mdb .mde .mdt .mdw .mdz .mht .mhtml .msc .msh .msh1 .msh1xml .msh2 .msh2xml .mshxml .msi .msp .mst .ops .pcd .pif .plg .prf .prg .ps1 .ps1xml .ps2 .ps2xml .psc1 .psc2 .pst .reg .scf .scr .sct .shb .shs .shtm .shtml .spl .stm .swf .tmp .url .vb .vbe .vbs .vsmacros .vsw .ws .wsc .wsf .wsh .xml .xnk

 

CONTACTS


MICROSOFT LYNC

I am getting an error with per-user and per-machine instances of Microsoft Lync 2010.  How can I fix it?

MICROSOFT OUTLOOK

MOBILE DEVICES


What about BlackBerry?

Attention Blackberry Users

Office 365 is now available on Blackberry.  Read more for setup instructions...

MAIL

CALENDAR

How can I change the default time for new appointments to one hour? (KB# 8063)

How can I add recurring appointments that have custom dates? (KB# 8062)

How do I set up my Out of office message? (KB# 12408)

Can I add UNL Holidays and/or the Academic Calendar to my Outlook Calendar? (KB# 12840)

Can I add U.S. Holidays to my Outlook Calendar?

    1.    On the File tab, click Options (Import on Mac).
    2.    From the left sidebar, select Calendar and then select Add Holidays (Holidays on Mac).
    3.    Select the country(ies) holidays to add to your calendar and then click OK.

CONTACTS


How can I create a Contact Group from an Excel file?
 (KB# 12405)