The following are frequently asked questions regarding UNL's migration to Microsoft Office 365 for Faculty/Staff email and calendaring. Please contact the Computer Help Center for assistance.
For additional answers, go to the UNL Knowledge Base and select "Office 365" from the drop-down category
What is Microsoft Office 365?
Office 365 is a cloud-based set of products including desktop applications (Microsoft Office suite) and server products (including Exchange e-mail, SharePoint collaboration, and Lync instant messaging). For now, only the Exchange e-mail and Lync instant messaging will be implemented at UNL.
What does "cloud-based" and "in the cloud" mean?
Cloud computing, or being "in the cloud," means that a third-party (in this case, Microsoft) provides the applications via the Internet and stores the data on their servers.
Is my information safe "in the cloud"?
Multiple copies of your data are stored for redundancy purposes. The data is encrypted when accessed from the server. The end result is an online service that has the equivalent reliability and security as an on-campus server.
How will I access Office 365 e-mail, calendar, and contacts?
Office 365 is accessible through your web browser or via recent Microsoft Outlook clients. Third-party clients such as Mac Mail and Thunderbird can use IMAP to receive e-mail. However, other functions, such as calendaring and global address book, will not work.
About Office 365
Which is preferred... using Microsoft Outlook or 365 Web client?
This will depend on the needs of the individual user. Outlook and the web client both offer a rich user experience, and have better functionality than the Lotus Notes local and web clients.
Where can I upgrade my computer software?
For Departmental purchases: http://procurement.unl.edu/software-purchasing-at-unl
For personal purchases: http://marketplace.unl.edu/computershop/software/microsoft
How much storage space is available in Office 365?
50GB is the total mail file size limit.
5GB for shared accounts.
What kind of archive system does Office 365 have?
Office 365 does not have archiving on the server- allows 50GB mail files.
Is a different password required to open the email account in Outlook and/or the Office 365 web client?
No, unless you're using a different password than AD for notes username and password.
When sending an attachment, does the file size increase?
Yes, attaching a file will increase the size of the message. Messages are limited to 25 MB, including the message text and the sum of all attachments. Files can expand by up to 30% when sent. We recommend using Box or Filesender when sharing large files.
Can you run two email accounts at the same time in either Outlook or Office 365 Web?
Yes, in Outlook, multiple accounts can easily be setup and they can be accessed simultaneously. In Office 365 Web, there is a link provided to open another Office 365 account that you have access to, such as a departmental account.
What operating systems, Office versions, and web browsers are supported?
Your computer must meet the folowing system requirements (Microsoft)
Will we be able to share/delegate calendar viewing in Office 365?
Will room reservations/scheduling be available in Office 365?
Yes. Room accounts can be requested using this form.
Will it be easy to set a rule to forward emails to other email systems (Gmail, Hotmail, etc.)?
What will the off-campus email sender see if they try to send an attachment >25MB?
Many off campus email systems have message size limits lower than 25 MB. If we receive a message larger than 25 MB, Office 365 will generate a bounce-back message to the sender stating the message exceeds our size limit.
Does Office 365 support CalDEV?
The native mac mail and calendar apps will work for Office 365 if the OS X version is 10.6 or higher.
Does Office 365 or Outlook block certain file types?
The following file types are blocked by Outlook and/or the Office 365 servers. Files using any of these extensions cannot be attached to messages in Outlook because of the potential for introducing a virus into your computer. If you need to send files with any of these extensions, we recommend using Box or Filesender:
.ade .adp .app .asp .asx .bas .bat .cer .chm .cmd .com .cpl .crt .csh .dcr .der .dir .exe .fxp .gadget .hlp .hta .htc .htm .html .inf .ins .isp .its .js .jse .ksh .lnk .mad .maf .mag .mam .maq .mar .mas .mat .mau .mav .maw .mda .mdb .mde .mdt .mdw .mdz .mht .mhtml .msc .msh .msh1 .msh1xml .msh2 .msh2xml .mshxml .msi .msp .mst .ops .pcd .pif .plg .prf .prg .ps1 .ps1xml .ps2 .ps2xml .psc1 .psc2 .pst .reg .scf .scr .sct .shb .shs .shtm .shtml .spl .stm .swf .tmp .url .vb .vbe .vbs .vsmacros .vsw .ws .wsc .wsf .wsh .xml .xnk
What about BlackBerry?
Office 365 is now available on Blackberry. Read more for setup instructions...
- How can I change the default search in the Address book to search for last name instead of first name?
- Where is Bcc:?
- When I address a message, can I use commas instead of semicolons to separate multiple addresses?
- Can I save a message reply to another folder other than the Sent Items folder?
- On 2011 for Mac, when I reply to a message, my cursor is at the bottom of my message instead of prior to the original message. Can I change this?
- How can I reply and keep attachments?
- How can I have incoming messages color-coded based on the sender or subject?
- Why is my text and/or signature not formatted when I reply to a message?
- Can I create an appointment from an email message when it’s not an invitation?
- How do I search all documents for a keyword or other criteria?
- How can I change the font of my Inbox messages and other views?
- How can I change the font and size of my folders (and the calendar font) in the Navigation pane?
- How do I clear the Autocomplete-cache in Outlook 2016?
How can I add recurring appointments that have custom dates? (KB# 8062)
How do I set up my Out of office message? (KB# 12408)
Can I add U.S. Holidays to my Outlook Calendar?
1. On the File tab, click Options (Import on Mac).
2. From the left sidebar, select Calendar and then select Add Holidays (Holidays on Mac).
3. Select the country(ies) holidays to add to your calendar and then click OK.